Title: Executive Director
Full Time Reports To: Board of Directors
Supervises: 2 Part-Time Staff, 2 Part-Time Facility Maintenance and 1 Part - Time Volunteer Coordinator and 100 volunteers
Job Summary: The Executive Director is responsible for the overall successful direction and administration of the Seasons Performance Hall. The Executive Director is directly responsible for The Seasons programming and partnership development, all marketing and communications efforts and fundraising and donor development. The Executive Director is responsible for the fiscal health of the organization by managing its $400,000 annual budget, generating ticket revenue, promoting audience development, marketing performances and programs, generating concession and bar sales, and actively pursuing rentals of the facility. The Executive Director must be able to keep a flexible work schedule to meet the management responsibilities of a busy and ever changing facility schedule.
A: Organizational Management and Leadership
• Lead programming and marketing efforts
• Maintain, oversee and develop working relationship with volunteers and volunteer coordinator;
• Develop and maintains revenue targets for Seasons Programs;
• Work with the Seasons staff and Board of Directors to develop programs and performances in accordance with the Seasons mission, budget, and staff size;
• Responsible for all day to day fiscal management of the Seasons including contracting programs, performances and rentals;
• Responsible for all Human Resources issues and staff performance evaluations
B: Fundraising, Development and Donor Base Relations
• Develop a comprehensive fundraising and development program,;
• Plan, direct and implement a comprehensive development program that generates support from individual donors, foundations, and corporate sponsors ; • Oversee membership programs, membership drives and special appeals;
• Ensure that donors, members, and sponsors are appropriately acknowledged, and that tax statements are sent out to contributors in a timely fashion.
C: Community and Partner Relations, Marketing and Public Relations
• Design and execute media campaigns in support of programming;
• Point person for all media inquiries
• Builds strategic partnerships with promoters, regional venues, and media outlets
• Effectively communicate Board policies and decisions to the public and others; • Coordinate working relationships with local arts community
• Maintain awareness of developments in the community and other arts organizations that may impact the Seasons Performance Hall;
D: Fiscal and Business Management
• Work with finance committee to prepare annual budget;
• Prepare and present a monthly Profit and Loss Statement, Balance Sheet and Budget vs Actual at monthly board meetings, as well as any other financial information requested from the Board of Directors
• Plan, organize and supervise most cost effective and economic utilization of human and fiscal resources Maintain and periodically update capital plans for long term replacement, enhancement, and maintenance of equipment and facility.
E: Communication and Relationship with Board of Directors
• Maintain effective and timely communication, both verbal and written, with the Board of Directors
• Plan, organize and submit materials for presentation to the Board of Directors in clear, concise and comprehensive manner
• Implement Board of Director action in accordance with the intent of Board
• Respond equally to the President and each member of the Board of Directors and implements directives of the Board as a whole rather than individually. Qualifications
• 3-5 years art administration experience or related field
Salary and Benefits:
• $45,000 per year
• $4,500 benefit package
• Bonus program based on meeting organization goals
For consideration, please email cover letter, resume and three references to: firstname.lastname@example.org or apply using the form below.
Deadline to apply is Friday, May 23rd
The Seasons is active approximately 20-24 days a month from September to May. On average, 12 of these events are hosted by regular rental clients (Restoration Church and The Yakima Salsa Dance Company). On average, The Seasons presents three monthly events, outside promoters present roughly three events and the remainder of the events are private rentals which are either public cultural events or private events. Throughout the summer months, programming at the Seasons slows but the venue is still used for a variety of uses including weddings.
The Seasons Programs:
The Seasons presents three distinct music series and one major event: The Seasons Presents Series, A Jazz Series, a Classical Series, and one event called Salsa in The Streets. Over the course of the years, The Seasons has presented headlining artists like Bela Fleck, Taj Mahal, Chris Hillman from the Byrds, Chick Corea, and Cody Chestnutt. We have also presented independent artists of all kinds such as Bonnie Prince Billy, The Dusty 45's, Hey Marseille and Blitzen Trapper. Jazz and classical musicians through the region have come to know The Seasons as a place to perform frequently. Last season, The Seasons presented 13 shows from September through December and 21 shows from January through May.
The Seasons actively works with independent promoters to bring national performers to the venue. Outside promoters have booked Judy Collins, James Otto, T-Pain, Leon Russell and Paula Poundstone among many others. We work with a number of local arts and presenting groups such as The Yakima Valley Opera Company, The Yakima Symphony, Allied Arts of Yakima Valley and others to produce events and activities.
The Seasons is currently licensed as a nightclub and serving alcohol during our events is routine. While following proper procedures, we are also able to remain an all-ages venue.
Our shows are staffed generally by volunteers and 1-2 Seasons staff members. We have an amazing base of around 75 volunteers who come to work front of house at public events.
The Seasons has two venues (both located inside the church). The larger performance hall can seat up to 420 people. The smaller acts as host to the Yakima Light Project which programs a small art gallery which also doubles as a reception room for our larger shows.
The Seasons plans two annual fundraising events to support our mission: Light Night and Yakima's Got Talent. Together these events net around $20,000- 25,000 annually. Light Night is a joint fundraiser done in collaboration with The Larson Gallery. We are also responsible for raising approximately $100,000- 150,000 in other donated revenue which has historically come from private donors.
In 2014, The Seasons will work with The Fresh Hop Ale Festival Committee and The Yakima Valley Museum to produce The Fresh Hop Ale Festival and will be the recipient of a portion of the event proceeds.